Scapian Consulting handles every FMCSA compliance requirement for owner-operators and small fleets so you pass your audit, avoid costly violations, and keep your authority active.
Serving carriers with 1–20 trucks across all 50 states.
Compliance expertise across every federal program your fleet touches:
We structure your compliance exactly the way FMCSA safety auditors expect to see it — no guesswork, no missing documents, no surprises on audit day.
DOT Drug & Alcohol Testing Consortium
Required for most CDL drivers operating under a DOT number. We manage enrollment, random selections, test results, and audit-ready documentation.
Most Popular
FMCSA Clearinghouse Registration
We complete your Clearinghouse registration correctly the first time, link your drivers, and ensure queries and reporting are handled on schedule.
UCR Annual Filing
We complete and submit your Unified Carrier Registration each year, aligned with your fleet size and operation, so you avoid enforcement holds and roadside issues.
BOC-3 Process Agent Designation
We file your BOC-3 so you have a designated process agent in every state where you operate — a key requirement to obtain and maintain operating authority.
IFTA Account Setup
We establish your IFTA account and help you set up a simple process for tracking miles and fuel so quarterly filings are accurate and audit-ready.
Full Safety Audit Preparation Package
End-to-end preparation for your FMCSA New Entrant Safety Audit: policies, driver files, drug & alcohol records, vehicle records, hours-of-service documentation, and more.
Designed specifically for carriers with 1–20 power units.
Fast
Same-business-day enrollment and compliance certificates for most new clients — so you can demonstrate compliance immediately if asked.
Complete
From consortium enrollment and Clearinghouse to UCR, BOC-3, IFTA and audit documentation, every FMCSA requirement is addressed in one place.
Trusted
Hundreds of carriers have trusted Scapian Consulting to keep their authority in good standing and their audit files organized and defensible.
FMCSA’s New Entrant Safety Audit is not optional. If your drug & alcohol program, driver files, or records are missing, you can automatically fail and risk having your operating authority revoked.
We enroll you into a compliant consortium, organize your files, and issue documentation your auditor can rely on — usually within one business day.
Simple phone or online intake — no office visit required.
The New Entrant Safety Audit is a mandatory review for motor carriers that have recently received operating authority. An FMCSA-certified auditor reviews your safety management controls, including driver qualification files, drug & alcohol testing program, vehicle maintenance, hours-of-service compliance, and required documentation. It typically occurs within the first 12 months of operation.
If you fail to demonstrate compliance, FMCSA can issue a corrective action plan with strict deadlines or declare your safety management controls inadequate. In serious cases, your operating authority can be revoked, which means you must cease operations until deficiencies are corrected and reinstatement is approved.
A consortium (or C/TPA) manages drug and alcohol testing requirements on behalf of motor carriers. For most CDL drivers operating under a DOT number, federal regulations require pre-employment, random, post-accident, and reasonable-suspicion testing. A consortium handles random selections, scheduling, lab results, and recordkeeping so you remain compliant.
Most new clients can be enrolled and receive confirmation documents within one business day, often the same day. We complete your intake, register you with the appropriate programs, and issue documentation you can provide to auditors, law enforcement, or insurance as needed.
Yes. FMCSA expects your drug & alcohol testing program, driver files, and other safety management controls to be active and documented as of your audit date. Waiting until you are notified of an audit is often too late. We recommend enrolling as soon as you receive your DOT number and operating authority.
Speak with a Scapian Consulting compliance specialist about your DOT number, upcoming audit, and the exact steps to get fully compliant.
No obligation. Brief 15–20 minute overview.
Federal transportation compliance consulting for owner-operators and small fleets across the United States.
Services
DOT Drug & Alcohol Testing Consortium
FMCSA Clearinghouse Registration
UCR Annual Filing
BOC-3 Process Agent Designation
IFTA Account Setup
Full Safety Audit Preparation
Compliance Notice
Scapian Consulting is a private compliance consulting firm. We are not affiliated with, endorsed by, or a part of the Federal Motor Carrier Safety Administration (FMCSA), the U.S. Department of Transportation (DOT), or any other government agency. We assist carriers in understanding and meeting their regulatory obligations, but you are solely responsible for your company’s compliance.
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